Key takeaways
- The Microsoft 365 Copilot app helps you write, summarize, plan, and analyze throughout Microsoft 365. For organizations, it may securely use your work context through Microsoft Graph and present permissions.
- The app is free to make use of; Copilot for Microsoft 365 is a paid, admin-licensed add-on for companies.
- People sign up and begin; admins allow Copilot for Microsoft 365 by assigning licenses within the Microsoft 365 admin heart.
- If Microsoft 365 isn’t activated, Workplace apps change to decreased performance mode (view/print solely).
- On Home windows units with Microsoft 365 desktop apps, Microsoft will auto-install the Copilot app beginning Fall 2025 (EEA excluded), and admins can decide out.
This text solutions the commonest Folks Additionally Ask questions on Google concerning the Microsoft 365 Copilot app—what it does, whether or not it’s free, how activation works, what knowledge it makes use of, and what makes it completely different from Copilot for Microsoft 365. It’s accessible on net, desktop, and cellular.¹ For companies, Copilot for Microsoft 365 extends options with Microsoft Graph integration and enterprise-grade knowledge controls.² People simply sign up to get began, whereas admins assign licenses within the Microsoft 365 admin heart.³ If Microsoft 365 isn’t activated, you may nonetheless open information—however enhancing stays locked till you sign up with an eligible account.⁴
What does the Microsoft 365 Copilot app do?
The Microsoft 365 Copilot app helps with on a regular basis work: write cleaner drafts, summarize lengthy threads, plan initiatives, and switch concepts into slides. In organizations, it may use Microsoft Graph so replies replicate your content material and permissions.²
Sensible examples
– Flip tough bullets into a brief memo, then ask for a one-slide abstract.
– Ask, “What did we resolve about This fall pricing?” and get a response based mostly on information and conferences you may already entry.
Is Microsoft Copilot a free app?
Sure. The Microsoft 365 Copilot app is free to make use of on the net and throughout platforms. Enterprise plans add admin controls and tenant options.¹
How do I activate Copilot in Microsoft 365?
– People: Sign up to the Microsoft 365 Copilot app along with your Microsoft account—achieved.¹
– Work/Faculty: An admin purchases or assigns Copilot for Microsoft 365 licenses within the Microsoft 365 admin heart (Billing → Licenses) and rolls it out to customers or teams.³
Is Copilot free with Workplace 365?
Shoppers can use the Microsoft 365 Copilot app for gratis. In companies, Copilot for Microsoft 365 is licensed individually and turned on by your admin.³
Why would I want Microsoft Copilot?
As a result of it saves time. Draft the primary go, summarize a protracted doc, or flip assembly notes right into a plan—with out leaving Microsoft 365. Groups get context-aware assist that respects present permissions.²
Is Microsoft Copilot the identical as ChatGPT?
No. The Microsoft 365 Copilot app is Microsoft’s product constructed into Microsoft 365. Copilot for Microsoft 365 makes use of Microsoft Graph to reply inside your group’s context; ChatGPT doesn’t have that entry.²
Why has Copilot appeared on my laptop?
Microsoft is rolling out the Microsoft 365 Copilot app broadly. On Home windows units with Microsoft 365 desktop apps, it is going to be put in mechanically beginning Fall 2025. The rollout excludes the EEA, and admins can decide out through the Apps admin heart.⁵
What’s the distinction between free and paid Copilot?
– Free Copilot app: Core chat and creation options for people.
– Copilot for Microsoft 365 (paid): Admin controls, Microsoft Graph grounding, and enterprise options for scale and compliance.
Does Copilot monitor my knowledge?
Enterprise knowledge stays inside your tenant. Copilot respects present permissions and reveals solely what you’re allowed to see. Prompts and responses are remoted to your group, and governance insurance policies for SharePoint, Groups, and Change stay in place.²
How do I do know if I’ve Copilot in Microsoft 365?
Search for the Copilot icon in Phrase, Excel, PowerPoint, or Outlook, or open the Microsoft 365 Copilot app and sign up. At work, ask IT for those who’ve been assigned a Copilot for Microsoft 365 license.¹’³
What are the restrictions of Copilot?
It could actually make errors, so at all times assessment the output. Shopper options and utilization could also be restricted, whereas enterprise functionality is dependent upon licensing, permissions, and firm coverage.²’³
What occurs if I don’t activate Microsoft 365?
Workplace apps run in decreased performance mode—you may open and print, however not edit or create—till you activate with an eligible account or product key.⁴
Is there a distinction between Copilot and 365 Copilot?
Sure. “Copilot” often refers back to the free shopper app. Copilot for Microsoft 365 is the enterprise model with admin management and Microsoft Graph integration.²
Do I want Microsoft 365 to make use of Copilot?
No. You should use the Microsoft 365 Copilot app and not using a Microsoft 365 subscription. Subscriptions (and licenses at work) unlock deeper app integrations and tenant knowledge entry.¹
Can I exploit Copilot and not using a subscription?
Sure—the Microsoft 365 Copilot app is free to sign up and use. For business-level options, your admin should assign a Copilot for Microsoft 365 license.³
Fast begin: the place to get the Microsoft 365 Copilot app
– Open the online app, sign up, and check out prompts like “summarize this doc” or “flip notes into slides.”¹
– Admins: assign Copilot for Microsoft 365 licenses, verify eligibility, and share a brief rollout information along with your groups.³
Conclusion: Why the Microsoft 365 Copilot app issues
The Microsoft 365 Copilot app clears up the highest questions individuals seek for—what’s free, how activation works, what knowledge is used, and whether or not it’s the identical as ChatGPT. It helps you deal with day by day writing, summarizing, and planning duties extra effectively. Begin with the free app to discover its options, or transfer to Copilot for Microsoft 365 in case your group wants tenant-aware, safe performance. In case your Microsoft 365 subscription isn’t lively, you’ll be restricted to viewing and printing till you sign up.⁴ With the best setup, the Microsoft 365 Copilot app turns into a dependable on a regular basis device that helps you focus in your work, not your workload.¹’²’³
Citations
- Microsoft. “Welcome to the Microsoft 365 Copilot App.” Microsoft Assist, 2025.
- Microsoft. “Knowledge, Privateness, and Safety for Microsoft 365 Copilot.” Microsoft Study, 5 Sept. 2025.
- Microsoft. “Set Up Microsoft 365 Copilot and Assign Licenses.” Microsoft Study, 23 Oct. 2025.
- Microsoft. “Overview of Licensing and Activation in Microsoft 365 Apps.” Microsoft Study, 19 Could 2025.
- Microsoft. “Deployment Overview for the Microsoft 365 Copilot App.” Microsoft Study, 24 Oct. 2025.
